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Page Revision: 05/20/2011 11:07 AM

Table of Contents [Hide/Show] Manufacturers    Search for Manufacturers    Add New Manufacturer Action       General Information       Contacts       Contact Info Dialog Window    Edit Action       Add New Action       Save Action       Save and Close Action    Search Action       Search For Manufacturers Screen Fields    Reset Action    List All Action

Manufacturers¶

This task is used to search, edit, or inquire into the manufacturers on your system.



Select Manufacturers from the Navigation Bar or from the Drop Down Menu Purchasing.

Search for Manufacturers ¶

The Search For Manufacturers screen is the first screen that is displayed when the Manufacturers task is selected. This screen is used to search for Manufacturers that exist on the system. Individual Manufacturers can then be selected for inquiry or editing from those displayed. 



The work area or screen area is made up of the following three sections:

• The search fields (top center).
  

• The screen action buttons (top right).
  

• The record display area (bottom half).
  

Add New Manufacturer Action ¶

To add a new manufacturer, select the Add New action button from the Search For Manufacturers screen.

-or-

Select the Add New Manufacturer option located on the drop down menu Actions.

General Information ¶

General Information

Manufacturer Name: This is the legal company name for the manufacturer. This will be printed on purchase orders, invoices, work orders, quotes, statements, etc.

Short Name: This is a descriptive short name for the manufacturer.

Is Customer: Select this box if the customer is active for billing invoices or receiving payments.

Tax Model: Select the Tax Model from the drop down box if the Is Customer box was selected. Customer Tax Models must be set up prior to use in the Taxes task in the Company section.

Is Vendor: Select this box to indicate that this is a valid vendor for use in Inventory, Pricing, and Purchasing tasks.

Is Active: Select this box to indicate that this is a valid manufacturer for use in Inventory, Pricing, and Purchasing tasks.

Address and Contact

Address 1: This is the first line of the manufacturer’s address.

Address 2: This is the second line of the manufacturer’s address.

City: This is the city for the manufacturer’s address.

State: This is the state for the manufacturer’s address.

Postal Code: This is the postal code (zip code) for the manufacturer’s address.

County: This is the county where the manufacturer is located.

Country: This is the country for the manufacturer’s address.

Area: Reserved for future use.

Phone: This is the manufacturer’s main phone number.

Fax: This is the manufacturer’s main fax number.

Email: This is the manufacturer’s main e-mail address.

Website: This is the manufacturer’s web site.

Date Updated: This is the date the record was last updated (maintained by CDN).

Date Created: This is the date the record was created (maintained by CDN). 

Contacts ¶

Contacts

Manufacturer Contacts: Manufacturer Contacts can be an individual, department, service, etc. for which a name, address, phone number, etc. needs to be kept on file. Multiple Manufacturer Contacts can be maintained for a manufacturer.

Select the Add button to add a new Manufacturer Contact.

Select the edit button to edit an existing Manufacturer contact. You must first select the manufacturer contact to be modified.

Select the Delete button to delete an existing Manufacturer Contact. You must first select the manufacturer contact to be deleted. 

Contact Info Dialog Window ¶

The manufacturer Contact Info CDN Dialog Window will display if the Add or Edit buttons were selected.



Select (Ok) to save changes or (Cancel) to discard changes and exit.

Contact Info

First Name: Enter the first name for the contact. This field is displayed in the Contacts list window.

Last Name: Enter the last name for the contact. This field is displayed in the Contacts list window.

Middle Init: Enter the middle initial for the contact.

Title: Enter the title for the contact. This field is displayed in the Contacts list window.

Address 1: First line of the street address.

Address 2: Second line of the street address.

City: The city where the contact is located.

State: The state where the contact is located.

Postal Code: The contact’s postal code (i.e. zip code).

Phone: The contact’s phone number.

Mobile: The contact’s mobile or cellular phone number.

Email: The contact’s email address. 

To save the information keyed and actually create the new record, select the Save button or the Save and Close action button or the Save or Save and Close option located on the drop down menu Actions.

Edit Action ¶

To edit or inquire into a Manufacturer, you must first select the desired manufacturer from the list of manufacturers returned by the Search action (see below) or from the List All action.



This is done by selecting the desired manufacturer followed by one of the actions below:

• Select the desired entry and then select the action button.
• Select the desired entry and then select the Edit Manufacturer option from the drop down menu Actions.
• Double clicking the desired manufacturer search line.
• Pressing the (Enter) key.
  

The following screen displays the information for an existing manufacturer.

The fields on the Edit Manufacturer screen are the same as the Add New Manufacturer screen fields described previously.



The screen/menu actions below are described in the following sections:

Add New Action ¶

Select the Add New action button (Add New Manufacturer from the drop down Actions menu) to save or discard changes keyed and change to the Add New Manufacturer screen. The following confirmation window is displayed if and data was keyed:



Select the (Yes) button to save changes. Select the (No) button to discard changes. Select the (Cancel) button to return to the Add New/Edit Manufacturer screen and continue making changes.

Save Action¶

Select the Save action button (Save from the drop down Actions menu) to save changes and remain in the current manufacturer record.

Save and Close Action¶

Select the Save and Close action button (Save and Close from the drop down Actions menu) to save changes and return to the Search for Manufacturers screen.

Search Action¶

Search For Manufacturers Screen Fields¶

The search screen fields are used to build a filter so that the Search action (Filter from the drop down Actions menu) will display the desired manufacturers. Enter the beginning portion or the entire value in any or all of the desired search fields listed below. Some fields have drop down boxes to assist in entering values by displaying valid entries. These fields are indicated with the down arrow  button (i.e. the State and Area fields).



Manufacturer Name: This is the legal company name for the manufacturer. This will be printed on purchase orders, invoices, work orders, quotes, statements, etc.

Short Name: This is a descriptive short name for the manufacturer. This field is often pre-loaded during conversion with the old manufacturer alpha from your company’s prior computer system.

Address: This is the first line of the manufacturer’s address.

Address: This is the second line of the manufacturer’s address.

City: This is the city for the manufacturer’s address.

State: This is the state for the manufacturer’s address.

Postal Code: This is the zip code for the manufacturer’s address.

Country: This is the country for the manufacturer’s address.

Area: Reserved for future use. 

Note: The less information keyed to get the desired filter the better. Use the fewest search fields to get the filter you desire. Also, if you key only the beginning portion of a field, all items beginning with the value entered will be selected.

In this example the search field used was the first Address line with the first part (i.e. “123”) entered.



The Search button is then selected and the two manufacturers that pass the filter are displayed in the record display area of the screen.

You can also select the Filter option located on the drop down menu Actions.

Reset Action ¶

Select the Reset action button (Reset Search from the drop down Actions menu) to clear the Search Screen and return it to the screen defaults so that a new search can be performed. This is the same as leaving the Search Screen and then again selecting the same Search Screen Task.

List All Action¶

Select the List All action button (List All from the drop down Actions menu) to list all the records in the file.